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Vital Systems, Inc. uses DayPoint Enterprise to Manage
Drug Clinical Trial Research Projects

As a research support organization, having to create and maintain a new web site for every clinical trial and project is a costly and labor-intensive investment. For Vital Systems, Inc. of Algonquin, IL, which offers assistance to companies conducting clinical trials for US Food and Drug Administration drug approval submissions, it meant days of writing code, hours spent posting files and reports on the correct site, and extensive expenditures of dollars on teleconferencing. Now, using TeamPoint Systems' DayPoint Enterprise, George Stoms, President of Vital Systems, Inc., reports new studies are up in less than 15 minutes, overhead is down, and research security is tighter than ever before.

"I am able to put a new project up in, literally, minutes, quickly customize DayPoint for each of our clients, and immediately have investigators (doctors), Sponsor employees, and authorized project team members worldwide posting their files directly onto a project website hosted securely within our IT environment," Stoms explains. "This is saving me labor and time while streamlining use of the site for participating researchers. In fact, many of the staff involved in the various studies have already commented on the increased ease they have found in submitting and reviewing case report forms and key study documents."

Vital Systems handles strategic planning for IND (Investigational New Drug) and NDA (New Drug Application) filing, protocol design and review, Case Report Form development, SAS programming, data entry and database management, medical coding, statistical analysis, medical and scientific communications, and report compilation to accelerate pharmaceutical development worldwide. The additional security offered by DayPoint Enterprise has become key to safeguarding and managing this confidential clinical data.

"Many pharmaceutical companies and researchers are still emailing critical confidential documents in their daily communication," says Stoms. "Our clients are able to disseminate these files to others on their research team by emailing them a link to the file within DayPoint Enterprise, not the file itself."

DayPoint Enterprise's file sharing module provides secure limited access to the folders through authenticated user groups that can be managed based on a participant's role in the team. This translates into the confidentiality mandated by regulatory authorities for those researchers and their patients.

"The other team members can access the file only after they successfully log into their DayPoint account," states Stoms. "This is important in protecting the quality of the information and the confidentiality of those participating. Even if an email were intercepted, the recipient would still have to gain entry through a DayPoint Enterprise's password-protected portal before being able to read any file.

"Emailing a link also saves time," Stoms continues. "The actual files can be extremely large, requiring extensive download time especially through dial-up access. By only emailing the link, the recipient decides when to access the large file without clogging up their remote inbox."

According to Stoms, DayPoint Enterprise has integrated well with all the participants' applications enabling his organization to operate effectively across all time zones 24/7.

"This collaborative tool allows me to manage data, write presentations for client or FDA review, and bring my audience together on the 'same page,'" he says. "Doctors and researchers seamlessly navigate back and forth between DayPoint and our proprietary research software unaware that they are passing between two software programs. Bottom line, DayPoint Enterprise has dramatically decreased my costs while maintaining patient confidentiality, increased the quality of services I can offer my clients, and allowed me to be on the cutting edge in pharmaceutical research development."

Visit Vital Systems' website.

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